Section 1. No by-laws may overrule any provision of the Alpha Omega Carolinas Region Alumni Association Constitution or be in conflict with any local, state, or federal law.

Section 2. By-laws shall be passed by a simple majority of the voting membership and shall cover pertinent topics including interpretation of the Constitution of the Association.

Section 3. These by-laws may be amended and/or revised by a vote of fifty percent (50%) of the members present at any general meeting, provided that the proposed amendment has been presented to the general membership at a previous meeting or through the mail or the internet at least three (3) weeks prior to the scheduled meeting.

Section 4. A permanent record of the by-laws shall be kept on file by the Communication Officer and posted to the Association’s website, if one exists.

Section 1. A member cannot vote or hold office in both a chapter and this Association.

Section 2. An eligible person will become a member of the Association on the date that the application and payment have been received.

Section 3. Lifetime membership and payment into the organization is granted at the time of application acceptance.

Section 1. Official business is defined as that which requires a quorum. A quorum at general membership meetings, in person or online, is the number present at the time. A quorum at Executive Committee meetings, in person or online, shall consist of one-half plus one of all Executive Committee members.

Section 2. Official business for general committee meetings will include old business and new business.

Section 3. Official business for Executive Committee meetings will include old business and new business.

Section 1. The President shall:

• Preside over all meetings, unless authority is delegated;
• Appoint and establish any necessary committees and/or sub-committees;
• Call for votes and preside over elections;
• Vote only in the event of a tie;
• Serve as an ex-officio member on any and all committees and/or subcommittees;
• Appoint members to fill vacancies on the Executive Committee until elections can be held;
• Be the official spokesperson of the Association, unless duty is delegated to another member;
• Be responsible for organizing and delegating duties at events;
• Originate requisitions for money in the absence of the Financial Officer;
• Set the agenda for Executive and General Meetings; and
• Serve for a term.

Section 2: The Vice President shall:

• Preside over meetings in the absence of the President;
• Be an ex officio member of all committees and/or sub-committees;
• Be ready to assist in fulfilling the duties of vacant offices or fulfill other offices due to absences;
• Be responsible for promoting and advocating scholarship opportunities;
• Report whether a quorum has been established at General and Executive meetings; and
• Serve for a term.

Section 3: The Communication Officer shall:

• Be responsible for recording and reporting official minutes of meetings;
• Supply copies of all meeting minutes to Executive Committee members and advisors/facilitators within two (2) weeks of meetings;
• Take roll at all General and Executive Meetings;
• Regularly post on Association’s social media pages and other relevant pages with important information and dates;
• Coordinate press releases, promotional flyers, and advertising materials;
• Be ready to assist in fulfilling the duties of vacant offices or fulfill other offices due to absences;
• Compile information about the Association’s history;
• Maintain copies of all communications for review by other officers and Association members; and
• Serve for a term.

Section 4. The Financial Officer shall:

• Be responsible for all money transactions;
• Originate and sign all requisitions for money, which must be approved by the President and an advisor or facilitator;
• Have a written or oral report of account balance and budget allocations available at all meetings;
• Be ready to assist in fulfilling the duties of vacant offices or fulfill other offices due to absences;
• Maintain all financial records; and
• Serve for a term.

Section 5. The Fundraiser Officer shall:

• Plan and implement at least one fundraiser at each regional event;
• Be ready to assist in fulfilling the duties of vacant offices or fulfill other offices due to absences;
• Maintain a record of fundraising ideas and results;
• Coordinate and follow-up with committees on suggested fundraising ideas; and
• Serve a term.

Section 6.Executive Committee members are expected to attend all scheduled regional events and participate in all meetings and events planned for the alumni scheduled by the advisory team. If an occasion occurs and an officer cannot attend a regional event, the officer must notify the Executive Committee and advisor/facilitator at least 3 weeks prior to the meeting. Officers are expected to adhere to the Honor Code. Participation is expected at a minimum of 2 events per regional calendar year. In the event that an Officer cannot fulfill his/her duties, the officer can be replaced by majority vote of the Executive Committee.